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Position Openings

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Project Manager

We need a project manager to help the team stay organized and support task completion. This position will primarily work in the Games headquarters in order to support staff in project completion and will lead specific projects overseen by Functional Area Managers. This is an opportunity to work with a fun, engaged and hardworking team of professionals to help make the biggest event the Mat-Su has ever hosted, a success!

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Marketing Program Manager

Salary: $4,000/month

Position Type: Temporary, flexible scheduling due to some evening and weekend events. Hybrid some remote work with an in office requirement for team meetings and events.

Part Time (July 2023 - January 2024)

Full Time (January 2024 - April 15, 2024) Benefits not included

Closing Date: When Filled

 

To apply: Send cover letter and resume to Karen Lane, General Manager Karen.Lane@awg2024.org

Position Description

The Arctic Winter Games is a unique community based event that requires a substantial amount of public education and outreach. The 2024 Host Society has an Agency of Record (Element Agency), a well positioned Director of Marketing and Director of Public Relations and a working plan for media presence during Games week (Element Agency). This contract is currently managed by Host Society At-Large Director, Jillian Morrissey. This position will work closely with Jillian to ensure internal staff needs are efficiently met through the contract with Element. They will also be responsible for coordinating closely with key volunteers to ensure other aspects of the Marketing and Public Relations work are well managed. The goal is to ensure a cohesive and comprehensive public outreach program is netting our organization the volunteers and donations necessary to make the Games a success. The reach of the Games is international and our outreach must reach that global audience. Finding ways for parents and spectators alike to participate in the Games, no matter where they are, is key.

Key Responsibilities

  1. Ensure integration and coordination of activities across functional areas of Games development and execution

  2. Create a series of plans that promote awareness of and provide information about Arctic Winter Games and it’s programs

  3. Respond to information requests and provide accurate and timely information to media and public

  4. Produce and edit internal and external hard copy or electronic versions of publications, press releases, speeches and other written materials (including weekly and monthly newsletters)

  5. Manage the development of Host Society publications, working with Element to ensure the products are well branded, consistent in content and information to relevant Games populations

  6. Plan and execute strategy for Games Week media center (in conjunction with other functional areas, Venues, Care and Comfort)

  7. Work closely with Signage Team to ensure cohesion (some work with AKDOT and other local government agencies may be required)

  8. Work closely with Director of IT and Communications to develop and implement all required methods for internal and external communications

  9. Work with lead photographer (contractor) to audit their plan and execute strategy for volunteer photographer pool

  10. Oversee Ulu News team, with lead volunteers

  11. Facilitate and oversee production of YearBook with Element (contractors in place)

  12. Oversee Livestream Contract

  13. Work Closely with Sponsorship to develop and ensure processes and deliverables are met where applicable

  14. Organize Pre Games week and Games Week Media Briefings as required

  15. Build awareness by developing relationships with local, national and international media outlets by providing content relevant to events pre games in order to convey our story

 

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Additional duties may be assigned by the General Manager.

Position Requirements

  1. Bachelor’s degree in business, public relations, or applicable experience

  2. Previous experience in marketing

  3. Demonstrated success managing complex projects (i.e., conventions, conferences, galas), preferably both in-person and virtual, including timeline, team, and deliverable management. Strong computer skills including G-Suite, Microsoft Suite (Excel, Word, Access) and project management software.

  4. Exceptional communication and interpersonal skills. Ability to establish and maintain relationships (internal and external) is extremely important.

  5. Exceptional time management and organizational skills and high attention to details.

  6. Self-motivated to move the organization and mission forward.

  7. Comfort and confidence working under pressure of deadlines and on multiple priorities at once. Ability to maintain confidentiality of information.

Meetings and Games Period

  1. Must have ability to be flexible in scheduling during M2 meetings (Sept. 25-28, 2023) and Games Week (March 10-16, 2024)

Administrative Assistant

Salary: $3,200/month (equivalent to $20/hour)

Position Type: Full-time (August 2023 - March 2024)

Environment: Work is performed primarily in an office environment with public contact and

frequent interruptions.

Closing Date: When Filled

 

To apply: Send cover letter and resume with three references to Karen Lane, General Manager Karen.Lane@awg2024.org

Position Description

The Mat-Su 2024 Arctic Winter Games has a headquarters in Palmer. An Administrative

Assistant is needed to help the team stay organized and support task completion. This position is in the Games headquarters in order to support staff, greet visitors and volunteers, and support merchandise sales. This is an opportunity to work with a fun, engaged and hardworking team of professionals to help make the biggest event the Mat-Su has hosted, a success!

Key Responsibilities

  1. Serve as an information resource for the Board, staff, and guests.

  2. Answer phones and greet visitors and volunteers.

  3. Coordinate with Functional Areas to complete tasks needed.

  4. Attend priority Functional Area meetings to take minutes

  5. Assist with routing Purchase Orders

  6. Read, sort and distribute mail.

  7. Understand and effectively utilize the Google filing system for organization documents and calendar invites.

  8. Provide basic IT support for GSuite

  9. Support preparation of the monthly Host Society Board Packets.

  10. Utilize point of sale software to sell merchandise, and fulfill online orders.

  11. Assists in Maintaining a clean and safe office, light cleaning as required.

  12. Develop and maintain a positive work climate and support the overall mission of the organization.

  13. Responsible for positive, clear and direct communication, solution-focused mind set and commitment to quality evidence-based best practices.

  14. Creates and manages the front office reception schedule to ensure adequate coverage.

  15. Track office supply levels.

  16. During Games Week oversee the Communication Center with Volunteers and assist with

  17. Functional areas as needed.

​

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Additional duties may be assigned by the General Manager.

Position Requirements

  1. 2 years of experience providing administrative support.

  2. Experience in customer service and/or front desk dealing with the public.

  3. Must have extensive skills using Microsoft Office and Google Suite

  4. Must have ability to problem solve technical issues

  5. Excellent communication and interpersonal skills.

  6. Well developed writing skills.

  7. Organizational skills and the ability to multi-task in a fast paced environment and prioritize assignments.

  8. Willingness to ask questions and collaborate to solve problems.

  9. Should be excited about youth sports and large community events

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